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LexWorkplace costs $395 a month for three users. NetDocuments does not publish its pricing, and iManage does not publish its pricing, so the first number you’ll see from either one comes out of a sales call.
That makes budgeting harder than it should be. A per-user price grows with every hire, storage costs extra once your files outgrow the plan, and onboarding can arrive as its own line.
This guide puts the whole legal document management software cost in one place: what each LexWorkplace plan includes, what it costs at 3, 5, 10 and 25 users, what you pay once, and the questions to ask any vendor that only quotes on request.
If you’re still choosing between products rather than prices, our comparison of the best legal document management software covers the field.
We see firms work out these numbers every week, usually right before a budget conversation.
What Does LexWorkplace Cost? Starter, Core and Advanced
LexWorkplace’s Core plan costs $395 a month with three users included, and each added user is $50 a month. Advanced costs $595 a month with three users and $60 for each added user.
Here’s what each LexWorkplace plan costs and includes, in US and Canadian dollars:
Core fits a firm whose documents start life digital: Word files, PDFs exported from other systems, and email. Every plan includes Document AI. Firm-wide LexWorkplace AI answers questions across every matter your users can access.
Advanced is the plan for firms with a deep scanned archive. Integrated OCR comes only with Advanced, so scanned pleadings, signed agreements and faxed records become searchable on Advanced.
What a Legal DMS Costs at 3, 5, 10 and 25 Users
A five-person firm pays $495 a month on LexWorkplace Core ($5,940 a year) and $715 a month on Advanced ($8,580 a year).
Firm size and document volume drive the bill, so the starting price only tells you what three users cost. Here’s what the published plan prices add up to at four common firm sizes:
Storage changes the bill once your files pass the plan’s allowance. Every 100 GB beyond 1,000 GB on Core, or beyond 2,000 GB on Advanced, adds $40 a month, so a large scanned archive can cost more than a few extra seats. Canadian firms pay on the same structure in CAD.
How Legal DMS Pricing Works
Legal DMS pricing has five cost lines:
Onboarding and the contract term each get their own section below. LexWorkplace publishes its per-user, storage and plan prices. A vendor that quotes on request still has to answer each line, so these are the questions to bring to the call.
How Per-User DMS Pricing Grows with Headcount
A per-user price grows with headcount, which is why the firm-size table matters more than the starting price.
A Capterra reviewer who manages network and security governance at a law practice described the NetDocuments version of that problem: “Cost was a factor the more users we had the more we had to spend on the software, I wish they would have worked with us on that factor.”
On LexWorkplace, each user beyond the three included costs $50 a month on Core and $60 on Advanced. Ask a quote-only vendor what each added user costs, and whether that rate holds at renewal.
How DMS Storage Costs Grow with Your Archive
Storage is the cost line that grows with your archive rather than your headcount. LexWorkplace includes 1,000 GB on Core and 2,000 GB on Advanced, then charges $40 a month for each added 100 GB. Ask a quote-only vendor how much storage the base price includes and what each extra block costs.
Which LexWorkplace Features Need a Higher Plan
Integrated OCR sits on LexWorkplace Advanced, so if your firm has years of scanned files, price Advanced from the start. Litera Compare integration and inline document compare are Advanced features too. Ask a quote-only vendor which tier includes OCR, and whether it’s billed as an add-on.
What Quote-Only Vendors Don’t Publish
NetDocuments does not publish its pricing, and iManage does not publish its pricing. Our NetDocuments pricing breakdown and iManage pricing breakdown collect what firms report paying.
If your firm is still on Worldox, the question is timing. NetDocuments acquired Worldox in October 2022; a NetDocuments migration partner reports that Worldox support ends on 31 December 2026, a date NetDocuments has not published on its public site.
Any vendor that still sells on-premises licenses adds costs a subscription price never shows: the server, its backups, and the IT time to keep both running.
What Does LexWorkplace Charge Once? Onboarding, Migration and Training
The one-time cost of a legal DMS is onboarding: planning the DMS implementation, converting your documents and email into matters, and training every user before go-live.
On LexWorkplace’s paid onboarding options, the migration is Uptime-managed rather than handed to an outside consultant, so the people converting your data already know the product. Ask any vendor whether migration is a separate fee, and whether its own staff or an outside consultant does the work.
Watch · 5 min
See What a LexWorkplace Migration Involves
How the LexWorkplace team moves a firm's documents and email: assessment, data prep, launch weekend, training and support afterward.
The LexWorkplace pricing page lists three onboarding options. Options B and C are one-time fees, and monthly installment payments are available:
Can You Leave? LexWorkplace Contract Terms
LexWorkplace bills month to month, so you aren’t locked into a multi-year term to get its price.
Here’s how the terms compare:
If you leave LexWorkplace, you can export a whole matter as a zip file of its documents and email. Ask any vendor how long its term runs and how you get your files out if you leave.
When LexWorkplace Isn’t the Cheapest Option
LexWorkplace isn’t the cheapest option for every firm: SharePoint comes with Microsoft 365, practice management suites bundle documents with billing, and a solo firm with a light caseload can wait.
Each of these three cases has a cheaper fit, and each fit has a cost of its own:
If none of these describes your firm, the plan table above is the comparison that matters.
What Is the ROI of Legal Document Management Software?
The ROI of a legal DMS is (Total Benefits − Total Costs) ÷ Total Costs, measured over the same year, with the cost side taken from the plan price.
A five-person firm on Core can work it out in three steps:
Most of the benefit comes from small savings repeated all day. A search that takes seconds instead of a hunt through folders, repeated across every person and every matter, adds up over a year. The broader benefits of a document management system are real but harder to price, so leave them out of the formula and treat them as upside.
Price the Plan Against Your Headcount and Your Scans
Your cheapest plan depends on your scans and your archive: if your files include years of scanned pleadings, you’ll want Advanced for OCR, and if your archive is large, storage can cost more than seats.
Run your own headcount through the table, then test it on your own documents: LexWorkplace’s 7-day free trial gives you every feature with no credit card. You can also see every plan on the pricing page or book a demo.
WHAT’S NEXT
