The Problem With

Legacy Document Management Software

Legacy Document Management software is expensive, clunky, inaccessible and full of IT headaches.


The Problem With Legacy Document Management Software

Watch our short talk on the challenges of legacy document management software (and what to do about it).

1. Servers & IT Maintenance Required

Many legacy Document Management Systems require powerful (and therefor expensive) on-premise servers. This translates to high cost-of-entry, ongoing IT maintenance costs and being in the business of owning servers.

2. Needlessly Expensive

Investing in technology is important for law firms, but legacy document management systems are needlessly costly.  Legacy DMS applications are expensive unto themselves, and require costly servers and outside consultants. For most law firms: It’s simply not worth it.

3. Limited Mobility

Being premise/server-based, legacy Document Management applications offer little in the way of mobility. You’ll be forced to implement VPN’s, LogMeIn or other, similarly clunky work-arounds to remotely access your matter documents.

4. Faux-Cloud

Responding to pressure from competitors and clients, many legacy document management companies offer a “cloud” option… that really isn’t.  They’ll host the same old, clunky software in a remote server, charge you a monthly fee and call it “cloud.”

Don’t be fooled, your software will require maintenance, updates, won’t run in a browser and will likely suffer software compatibility issues.

5. Confusing, Dated Interface

Most legacy Document Management applications have a dated, cluttered look. They’re confusing, unintuitive, and difficult to use and navigate; this leads to frustrated users and failed adoption.

6. Security Risks

With on-premise Document Management software, your data is only secure as the infrastructure it lives on. Most small and midsized law firms simply don’t have the resources to implement 24×7 security monitoring, threat prevention and cybersecurity remediation necessary to keep their data secure.

7. Reseller Required

Most Legacy Document Management software companies don’t help you implement their own system. Instead, you’ll likely be farmed off to a third party “consultant” (reseller) with limited expertise.  This creates significant accountability and support challenges.

Graduate to LexWorkplace

Cloud-based Document Management for Law Firms

  • True Cloud-Based Document Management
  • Robust DMS Capabilities
  • Sophisticated Outlook Integration
  • Minimal Up-Front Investment
  • No Outside Consultants Necessary
  • No Servers or IT Maintenance Required
  • Work anywhere, on any device
  • Modern, Easy-to-Use Interface
  • Bank-Grade Data Security
  • Migration & Training by LexWorkplace Team
  • Automatically OCR’s Documents as You Upload Them

Our team can help you move away from your old, legacy DMS into LexWorkplace, an easy-to-use cloud-based Document Management System. No servers or outside consultants required.

Success Stories

“I love the functionality of LexWorkplace.”

I love LexWorkplace, particularly the ease of organizing all related emails and documents by matter, and that LexWorkplace is cloud-based and can be used from anywhere.

Robert Roseman

Robert D. Roseman, PC

“The organization is great.”

Easy to use and logical even for new hires. The organization of the system is great. ‘Uptime’ is aptly named since we have had no disruptions in over 2 years.

Brad Thies

Thies & Lihn

“Small Firm,Big Help.”

LexWorkplace has been very easy to use and has a very small learning curve–that was big for us. The other products we looked at needed more training than we were willing to spend time on.

Kim Shipman

Osborn Law Group

Frequently Asked Questions

Document management is a kind of software that stores, organizes and provides tools to help your law firm manage its documents. Beyond the basic storage that you’ll find with an on-premise file server, or basic cloud storage services like Dropbox, document management software provides capabilities including full-text search, version management, OCR, document tagging and more.

Document management software provides structure and tools for your firm, your matters and the documents (and email) for each matter. Document Management software such as LexWorkplace helps you manage document versions, find what you’re looking for, tag and categorize documents, organize matters and matter documents, and much more.

Good Document Management software also integrates with the tools you use most, such as Microsoft Office and Outlook.

Document Management software stores, manages documents and email, and does so in a very robust way. Practice Management software, on the other hand, provides contact management, calendars, billing and other “front-office” functions. Practice Management software sometimes includes rudimentary file storage, but almost always lacks the robust functionality of a true Document Management System.

To learn more, read our article on Practice Management vs. Document Management software.

If you’re a law firm, yes. LexWorkplace is the only document management software born in the cloud and built exclusively for law firms. Other document management software is either not cloud-based, crudely cloud-based, or built for the masses (not for law firms).

LexWorkplace starts at $395 / month.  For more information, see our plans & pricing.

We’ll handle everything. Rather than farming out your onboarding to a “certified consultant,” we handle moving you LexWorkplace in-house. Our expert onboarding team will work with you to understand your current data, then plan and execute a thoughtful migration of your data to LexWorkplace.

Give us a call! Contact us any time, we’re happy to help you explore legal document management solutions.

DMS stands for, Document Management Software. Document Management software such as LexWorkplace helps you manage document versions, find what you’re looking for, tag and categorize documents, organize matters and matter documents, and much more.

Schedule a Demo

Get in Touch – Speak with a LexWorkplace Specialist Today

“I’ve been a happy Uptime Legal customer for over 10 years, and love their LexWorkplace system.”

Ron Canter
The Law Office of Ron Canter

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