Side-by-Side Document Management Comparison

Overview

Worldox

Worldox

LexWorkplace

LexWorkplace

Cloud Application
Is the application natively cloud-based?

Worldox

No (On-Premise or Hosted)

LexWorkplace

Yes

Organization
How are files, folders and data organized?

Worldox

By Profile Group

LexWorkplace

By Client / Matter

Technical Expertise Required
How much technical know-how will you need to have (or hire)?

Worldox

Moderate

LexWorkplace

Low

Windows & Mac Support
Does the software work on both Windows and Mac OS?

Worldox

Windows Only

LexWorkplace

Windows and Mac

Storage Included
How much storage is included by default, without having to pay for more?

Worldox

Determined by Your Server

LexWorkplace

1 Terabyte

User Interface
Is the software intuitive, and easy-to-use?

Worldox

Cluttered, Dated (Example)

LexWorkplace

Clean, Modern (Example)

Migration & Support

Worldox

Third-Party Consultant Required
Does implementation, training and support require you to hire a third-party reseller/consultant?

Worldox

Yes

LexWorkplace

No

Migration Performed By
Who handles the conversion and migration of your firm’s data?

Worldox

Third-Party Reseller
(Not Worldox)

LexWorkplace

LexWorkplace
(Uptime Legal)

Features

Worldox

Store & Manage Documents
Store, organize and manage documents within the software

Worldox

LexWorkplace

Email Management / Outlook Integration
Save emails to a matter from within Microsoft Outlook

Worldox

Outlook for Windows Only

LexWorkplace

Outlook for Windows & Mac

Automatic / Integrated OCR
Built-in OCR for all documents stored in the software

Worldox

LexWorkplace

Coming Soon

Full-Text Search
Search across content of all documents & email

Worldox

LexWorkplace

Document Version Management
Automatic Versioning, Review Prior Document Versions

Worldox

LexWorkplace

Document Profiling & Tagging
Apply custom document types, statuses and tags

Worldox

LexWorkplace

Document Check-Out / In
Check documents out to keep them locked from editing

Worldox

LexWorkplace

Favorite & Recent Docs
Quick access to recent and favorite documents

Worldox

LexWorkplace

One-Click Open, Edit & Save
Open and edit documents with a single click

Worldox

LexWorkplace

Security

Worldox

User & Group Permissions
Define who can (and cannot) access certain matters and data

Worldox

LexWorkplace

Data Encryption in Transit
Your data is encrypted in transit (on the Internet)

Worldox

Determined by Your Network

LexWorkplace

Data Encryption at Rest
Your data is encrypted at rest (on the server)

Worldox

Determined by Your Server

LexWorkplace

Native Two-Factor Authentication
TFA / MFA for additional data security (optional)

Worldox

Requires Third-Party Software

LexWorkplace

Built-in Geographic Redundancy
Data automatically backed up to multiple data centers / regions

Worldox

Determined by Your Network

LexWorkplace

Options

Worldox

Built-in Geographic Redundancy
Data automatically backed up to multiple data centers / regions

Worldox

LexWorkplace

Optional

Exchange Email Included
Hosted Exchange email service included / available

Worldox

LexWorkplace

Optional

Additional IT Support
Extended / Unlimited IT Support for your law firm

Worldox

LexWorkplace

Optional

Related:
Learn about 9 reasons your law firm should consider switching from Worldox to LexWorkplace.

Learn More About LexWorkplace

Looking for Document Management Software?

LexWorkplace:

Modern Document Management for Law Firms

LexWorkplace is document & email management software, born in the cloud and built for law firms.

Organize by Client & Matter

Organize documents, email and notes by client or matter. Store and manage all data for a case or project in one place.

Go Beyond Basic Files & Folders

Supercharge your firm’s productivity with true DMS functions.

  • Version Management
  • Document Tagging & Profiling
  • Document Check-Out / Check-In
  • Microsoft Office Integration

Search Everything

LexWorkplace is like Google for your law firm.  Search across millions of pages, documents, folder email and notes in seconds. Refine your search by matter, document type, author and more.

Seamless Outlook Integration

Save emails to a matter without leaving Outlook. Saved emails are accessible to your entire team.

Organize Email With Folders & Notes

Organize matter-related emails into subfolders. Add notes to call out important emails.

Works with Windows and Macs

LexWorkplace is 100% compatible with Mac OS and Windows.

LexWorkplace Features

The legal industry has had to put up with dated, clunky document management systems for too long.

No more.

With LexWorkplace, you’ll have access to a wide range of features, including:

  • A Terabyte of Storage: LexWorkplace starts with 1TB of storage for your firm, giving you plenty of room to grow.
  • Advanced security: LexWorkplace encrypts your data in transit and at rest. It also includes enhanced security measures such as permission setting capabilities and two-factor authentication.
  • Geographic redundancy: We have multiple independent data centers across North America. This means we can securely back up your data, so you can trust your data is available to you no matter what happens next.
  • Document tracking IDs: Each file you save to LexWorkplace has a unique ID for easy document tracking.
  • One-click functionality: LexWorkplace can help you move faster. View, edit, and save your documents with a single click, no re-upload required.
  • Document check-in/out: Want to make changes to a document without others doing so at the same time? By checking out a document, you can make the changes you need to make without others on your team interfering. Then, just check the document back in when you’re finished.
  • Version management: LexWorkplace will automatically track each version of your documents, so you can see when changes were made and by whom.
  • Profiling and tagging: You can easily set document types and statuses for each of your files. Plus, you can create tags to keep documents organized based on your firm’s needs.
  • Recent file prioritization: LexWorkplace will place your recent files front and center, so you can easily return to your work. Or, you can set certain documents as important for easy access.
  • Email management capabilities: Easily save emails to each matter file straight from Outlook. Plus, LexWorkplace will provide instant deduplication, so you can avoid saving multiples of the same email. It’s a time-consuming process that LexWorkplace automates on your behalf.

Get in Touch

Want to learn more?  Watch the demo below, or get in touch with our team to learn more about LexWorkplace for your firm.

Watch the Demo

Schedule a Demo

Get in Touch – Speak with a LexWorkplace Specialist Today

What to expect:

  • We'll discuss your firm's current system, challenges and objectives.
  • We'll demonstrate LexWorkplace and how LexWorkplace will fit into your firm.
  • If it sounds like a good fit, we'll send a proposal and talk next steps.