Side-by-Side Document Management Comparison
Overview
Worldox
LexWorkplace
Cloud Application
Is the application natively cloud-based?
Worldox
No (On-Premise or Hosted)
LexWorkplace
Yes
Organization
How are files, folders and data organized?
Worldox
By Profile Group
LexWorkplace
By Client / Matter
Technical Expertise Required
How much technical know-how will you need to have (or hire)?
Worldox
Moderate
LexWorkplace
Low
Windows & Mac Support
Does the software work on both Windows and Mac OS?
Worldox
Windows Only
LexWorkplace
Windows and Mac
Storage Included
How much storage is included by default, without having to pay for more?
Worldox
Determined by Your Server
LexWorkplace
1 Terabyte
Migration & Support
Third-Party Consultant Required
Does implementation, training and support require you to hire a third-party reseller/consultant?
Worldox
Yes
LexWorkplace
No
Migration Performed By
Who handles the conversion and migration of your firm’s data?
Worldox
Third-Party Reseller
(Not Worldox)
LexWorkplace
LexWorkplace
(Uptime Legal)
Features
Store & Manage Documents
Store, organize and manage documents within the software
Worldox
LexWorkplace
Email Management / Outlook Integration
Save emails to a matter from within Microsoft Outlook
Worldox
Outlook for Windows Only
LexWorkplace
Outlook for Windows & Mac
Automatic / Integrated OCR
Built-in OCR for all documents stored in the software
Worldox
LexWorkplace
Coming Soon
Full-Text Search
Search across content of all documents & email
Worldox
LexWorkplace
Document Version Management
Automatic Versioning, Review Prior Document Versions
Worldox
LexWorkplace
Document Profiling & Tagging
Apply custom document types, statuses and tags
Worldox
LexWorkplace
Document Check-Out / In
Check documents out to keep them locked from editing
Worldox
LexWorkplace
Favorite & Recent Docs
Quick access to recent and favorite documents
Worldox
LexWorkplace
One-Click Open, Edit & Save
Open and edit documents with a single click
Worldox
LexWorkplace
Security
User & Group Permissions
Define who can (and cannot) access certain matters and data
Worldox
LexWorkplace
Data Encryption in Transit
Your data is encrypted in transit (on the Internet)
Worldox
Determined by Your Network
LexWorkplace
Data Encryption at Rest
Your data is encrypted at rest (on the server)
Worldox
Determined by Your Server
LexWorkplace
Native Two-Factor Authentication
TFA / MFA for additional data security (optional)
Worldox
Requires Third-Party Software
LexWorkplace
Built-in Geographic Redundancy
Data automatically backed up to multiple data centers / regions
Worldox
Determined by Your Network
LexWorkplace
Options
Built-in Geographic Redundancy
Data automatically backed up to multiple data centers / regions
Worldox
LexWorkplace
Optional
Exchange Email Included
Hosted Exchange email service included / available
Worldox
LexWorkplace
Optional
Additional IT Support
Extended / Unlimited IT Support for your law firm
Worldox
LexWorkplace
Optional
Related:
Learn about 9 reasons your law firm should consider switching from Worldox to LexWorkplace.
Learn More About LexWorkplace
Looking for Document Management Software?
LexWorkplace:
Modern Document Management for Law Firms
LexWorkplace is document & email management software, born in the cloud and built for law firms.
Organize by Client & Matter
Organize documents, email and notes by client or matter. Store and manage all data for a case or project in one place.
Go Beyond Basic Files & Folders
Supercharge your firm’s productivity with true DMS functions.
- Version Management
- Document Tagging & Profiling
- Document Check-Out / Check-In
- Microsoft Office Integration
Search Everything
LexWorkplace is like Google for your law firm. Search across millions of pages, documents, folder email and notes in seconds. Refine your search by matter, document type, author and more.
Seamless Outlook Integration
Save emails to a matter without leaving Outlook. Saved emails are accessible to your entire team.
Organize Email With Folders & Notes
Organize matter-related emails into subfolders. Add notes to call out important emails.
Works with Windows and Macs
LexWorkplace is 100% compatible with Mac OS and Windows.
LexWorkplace Features
The legal industry has had to put up with dated, clunky document management systems for too long.
No more.
With LexWorkplace, you’ll have access to a wide range of features, including:
- A Terabyte of Storage: LexWorkplace starts with 1TB of storage for your firm, giving you plenty of room to grow.
- Advanced security: LexWorkplace encrypts your data in transit and at rest. It also includes enhanced security measures such as permission setting capabilities and two-factor authentication.
- Geographic redundancy: We have multiple independent data centers across North America. This means we can securely back up your data, so you can trust your data is available to you no matter what happens next.
- Document tracking IDs: Each file you save to LexWorkplace has a unique ID for easy document tracking.
- One-click functionality: LexWorkplace can help you move faster. View, edit, and save your documents with a single click, no re-upload required.
- Document check-in/out: Want to make changes to a document without others doing so at the same time? By checking out a document, you can make the changes you need to make without others on your team interfering. Then, just check the document back in when you’re finished.
- Version management: LexWorkplace will automatically track each version of your documents, so you can see when changes were made and by whom.
- Profiling and tagging: You can easily set document types and statuses for each of your files. Plus, you can create tags to keep documents organized based on your firm’s needs.
- Recent file prioritization: LexWorkplace will place your recent files front and center, so you can easily return to your work. Or, you can set certain documents as important for easy access.
- Email management capabilities: Easily save emails to each matter file straight from Outlook. Plus, LexWorkplace will provide instant deduplication, so you can avoid saving multiples of the same email. It’s a time-consuming process that LexWorkplace automates on your behalf.
Get in Touch
Want to learn more? Watch the demo below, or get in touch with our team to learn more about LexWorkplace for your firm.
Watch the Demo
Schedule a Demo
Get in Touch – Speak with a LexWorkplace Specialist Today
What to expect:
- We'll discuss your firm's current system, challenges and objectives.
- We'll demonstrate LexWorkplace and how LexWorkplace will fit into your firm.
- If it sounds like a good fit, we'll send a proposal and talk next steps.