If you’re choosing between LexWorkplace and Worldox today, LexWorkplace is the practical answer. NetDocuments, which bought Worldox in 2022, hasn’t published an end date for it, but has said its focus is moving Worldox customers onto NetDocuments at their own pace. Most firms run Worldox on their own server, so storage, encryption and redundancy below all come down to what that server and your IT provider give you.
Overview
| Feature | Worldox | LexWorkplace |
|---|---|---|
| Cloud ApplicationIs the application natively cloud-based? | ✗ No.On-premise software (a hosted Worldox Cloud version exists) | ✓ Yes |
| OrganizationHow are files, folders and data organized? | By Profile Group | By Client / Matter |
| Server to MaintainDoes your firm need to maintain a server to use the software? | Yes (your own server) | No |
| Windows & Mac SupportDoes the software run on both Windows and macOS, without Parallels/virtualization? | Windows Only | Windows and Mac |
| Storage IncludedHow much storage is included by default? | Determined by Your Server | 1 TB (Core) · 2 TB (Advanced) |
| Built Specifically for Law FirmsWas the software designed specifically for law firms? | ✓ Yes | ✓ Yes |
| Software UpdatesAre updates automatic, or required on every computer? | Manual, Every Computer | Automatic |
Migration & Support
| Feature | Worldox | LexWorkplace |
|---|---|---|
| Third-Party Consultant RequiredWill you need a third party to migrate your data? | ||
| Migration Performed ByWho handles the conversion and migration of your data? | Third-Party Reseller | LexWorkplace (Done-for-You) |
Security
| Feature | Worldox | LexWorkplace |
|---|---|---|
| User & Group PermissionsDefine who can and cannot access certain matters and data. | ✓ Yes | ✓ Yes |
| Data Encryption in TransitYour data is encrypted in transit (on the internet). | Determined by Your Servers | ✓ Yes |
| Data Encryption at RestYour data is encrypted at rest (on the server). | Determined by Your Server | ✓ Yes |
| Native Two-Factor AuthenticationTwo-factor for additional data security. | ✓ Yes (text or email code) | ✓ Yes |
| Built-In Geographic RedundancyBacked up across multiple data centers / regions. | Determined by Your Network | ✓ Yes |
Options
| Feature | Worldox | LexWorkplace |
|---|---|---|
| Built-In Geographic RedundancyBacked up across multiple data centers / regions. | ✗ No | ✓ Included (2 regions) |
| Exchange Email IncludedHosted Exchange email service available for use. | ✗ No | Optional |
| Additional IT SupportExtended (or limited) IT support for your firm. | ✗ No | Optional |
So which should you pick?
If your firm has to keep documents on hardware you own, LexWorkplace is the wrong product, and you should be comparing on-premise systems instead. And if you’re a larger firm already committed to NetDocuments, migrate there, whatever this table says.
If your firm is small to midsize and wants out of running a server, LexWorkplace is the better move.
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