Side-by-Side Document Management Comparison

Overview

SharePoint Logo

SharePoint

LexWorkplace

LexWorkplace

Cloud Application
Is the application natively cloud-based?

SharePoint

LexWorkplace

Organization
How are files, folders and data organized?

SharePoint

Libraries / Folders Only

LexWorkplace

By Client / Matter

Technical Expertise Required
How much technical know-how will you need to have (or hire)?

SharePoint

Moderate to High

LexWorkplace

Low

Windows & Mac Support
Does the software work on both Windows and Mac OS?

SharePoint

Windows Only

LexWorkplace

Windows and Mac

Storage Included
How much storage is included by default, without having to pay for more?

SharePoint

1 Terabyte

LexWorkplace

1 Terabyte

User Interface
Is the software intuitive, and easy-to-use?

SharePoint

Configure Your Layout (Example)

LexWorkplace

Ready-Made for Law Firms (Example)

Transparent Pricing
Does the company provide clear, publicly-available pricing?

SharePoint

LexWorkplace

Contract Term
What is the commitment?  Are you stuck with the product if you don’t like it?

SharePoint

Month-to-Month

LexWorkplace

Month-to-Month

Migration & Support

SharePoint Logo

Third-Party Consultant Required
Does implementation, training and support require you to hire a third-party reseller/consultant?

SharePoint

Yes

LexWorkplace

No

Migration Performed By
Who handles the conversion and migration of your firm’s data?

SharePoint

Third-Party Consultant

LexWorkplace

LexWorkplace Team

Features

SharePoint Logo

Store & Manage Documents
Store, organize and manage documents within the software

SharePoint

LexWorkplace

Full-Text Document + Email Preview
Preview entire documents and email without opening entire document.

SharePoint

LexWorkplace

Email Management / Outlook Integration
Save emails to a matter from within Microsoft Outlook

SharePoint

LexWorkplace

Automatic / Integrated OCR
Built-in OCR for all documents stored in the software

SharePoint

LexWorkplace

Coming Soon

Flexible, Full-Featured Search
Full-Text Search + Search by Client, Matter, Document Type, Status

SharePoint

LexWorkplace

External Sharing
Securely share documents with outside parties

SharePoint

Limited

LexWorkplace

Full-Featured

Document Version Management
Automatic Versioning, Review Prior Document Versions

SharePoint

LexWorkplace

Document Profiling & Tagging
Apply custom document types, statuses and tags

SharePoint

LexWorkplace

Document Check-Out / In
Check documents out to keep them locked from editing

SharePoint

LexWorkplace

Favorite & Recent Docs
Quick access to recent and favorite documents

SharePoint

LexWorkplace

One-Click Open, Edit & Save
Open documents and save back with one click (no manual re-upload required)

SharePoint

MS Office Docs Only

LexWorkplace

All Doc Types (Including PDF)

Security

SharePoint Logo

User & Group Permissions
Define who can (and cannot) access certain matters and data

SharePoint

LexWorkplace

Data Encryption in Transit
Your data is encrypted in transit (on the Internet)

SharePoint

LexWorkplace

Data Encryption at Rest
Your data is encrypted at rest (on the server)

SharePoint

LexWorkplace

Native Two-Factor Authentication
TFA / MFA for additional data security (optional)

SharePoint

LexWorkplace

Built-in Geographic Redundancy
Data automatically backed up to multiple data centers / regions

SharePoint

Not Included / Requires Upgrade

LexWorkplace

Included

Options

SharePoint Logo

Exchange Email Included
Hosted Exchange email service included / available

SharePoint

Optional

LexWorkplace

Optional

Additional IT Support
Extended / Unlimited IT Support for your law firm

SharePoint

LexWorkplace

Optional

Learn More About Document Management

Guide

The Ultimate Legal Document Management Software Guide

View Guide
Ebook

The Zero-PaperLaw Firm

View Ebook
Chart

Document ManagementComparison Chart

View Chart

Schedule a Demo

Get in Touch – Speak with a LexWorkplace Specialist Today

What to expect:

  • We'll discuss your firm's current system, challenges and objectives.
  • We'll demonstrate LexWorkplace and how LexWorkplace will fit into your firm.
  • If it sounds like a good fit, we'll send a proposal and talk next steps.