All Features
LexWorkplace | Coming Spring 2020
Go Paperless. Get Organized. Work Anywhere.
LexWorkplace is packed with tools to help you manage your documents and email.
Matter-Centric
LexWorkplace helps you stay organized: Store and manage documents, email & notes by matter.
Windows & Mac
All LexWorkplace functionality works with Windows and Mac.
Powerful Search
LexWorkplace is like your own personal Google. Search across millions of documents and email in seconds.
Document Management
Store Anything
LexWorkplace can store and manage documents, images, videos, and virtually any kind of file. Simply drag-and-drop to upload documents.
One-Click Open & Save
View and edit a document in one click. Hit the save button and your file is automatically saved to LexWorkplace; no manual re-upload required.
Office Integration
Browse matters and save documents to LexWorkplace right from Microsoft Office.
Document Versions
LexWorkplace automatically creates and tracks document versions. Review previous document versions; see who changed what, when; annotate specific versions to keep important milestones clear.
Automatic OCR
LexWorkplace automatically OCR’s documents when you upload them. LexWorkplace will automatically convert scanned documents and image-based PDF to full-text, searchable PDF documents.
Document Check-Out
Check a document out to keep others from changing it. Your coworkers can see who has a document checked out, and can download a copy at any time.
Profiling & Tagging
Set document Types and Statuses, or create your own custom h Document Tags to keep your documents categorized and organized.
Matter Docs & Firm Docs
In addition to matters, you can store documents within Firm Documents, a central place to store and manage business, financial, HR and other non-matter documents for your firm.
Unique Document ID
Every document saved to LexWorkplace is assigned a unique ID. See each document’s unique ID right in LexWorkplace.
Permissions & Access
Set unique permissions on each matter. Allow your entire firm to access a matter, or just a select few.
Favorites & Recents
Quickly and easily see your recent docs. Or mark important documents as a Favorite, putting it at your fingertips no matter where you are in LexWorkplace.
Email Management
Outlook Integration
Quickly save emails to a matter right from Outlook. Email messages–and their attachments–are indexed and searchable within LexWorkplace.
Save Email to Matters
Save emails directly to a matter. Emails are stored alongside documents for that matter, accessible to the rest of your firm.
Organize With Folders
Your matters may have hundreds, even thousands of emails. Keep things organized by creating folders for matter-related emails.
De-Duplication
Multiple people in your firm are likely to save the same email to a matter. LexWorkplace keeps duplicates from happening by saving only a single instance of each email.
Open, Forward, Reply
Click an email to open it in Outlook. You can even forward or reply to the email right from LexWorkplace.
Entire, Original Email
When you save an email to LexWorkplace, the entire, original email is captured, including message headers, body, images and attachments.
Data Security
Secure Application Architecture
LexWorkplace uses state-of-the art application architecture to ensure that only the people you allow will have access to your data.
Encryption in Transit
LexWorkplace uses secure cloud technologies. When you’re working in LexWorkplace, all data is encrypted using the latest in SSL (HTTPS) encryption.
Encryption at Rest
Data stored in LexWorkplace is also encrypted at-rest, using the latest in military-grade data encryption. This keeps your data secure and helps you maintain compliance.
Permissions & Access
Set unique permissions on each matter. Allow your entire firm to access a matter, or just a select few.
Geographic Redundancy
When stored in LexWorkplace, your data is securely backed up to our multiple, independent data centers across North America.
Two-Factor Authentication
LexWorkplace natively supports Two-Factor/Multi-Factor Authentication. MFA provides an incredibly powerful additional layer of security.
Frequently Asked Questions
Document management is a kind of software that stores, organizes and provides tools to help your law firm manage its documents. Beyond the basic storage that you’ll find with an on-premise file server, or basic cloud storage services like Dropbox, document management software provides capabilities including full-text search, version management, OCR, document tagging and more.
Document management software provides structure and tools for your firm, your matters and the documents (and email) for each matter. Document Management software such as LexWorkplace helps you manage document versions, find what you’re looking for, tag and categorize documents, organize matters and matter documents, and much more.
Good Document Management software also integrates with the tools you use most, such as Microsoft Office and Outlook.
If you’re a law firm, yes. LexWorkplace is the only document management software born in the cloud and built exclusively for law firms. Other document management software is either not cloud-based, crudely cloud-based, or built for the masses (not for law firms).
LexWorkplace starts at $395 / month, a plan that includes 5 users and 1 terabyte of storage. You can add more users or storage as you need them. For more information, see our plans & pricing.
We’ll handle everything. Rather than farming out your onboarding to a “certified consultant,” we handle moving you LexWorkplace in-house. Our expert onboaridng team will work with you to understand your current data, then plan and execute a thoughtful migration of your data to LexWorkplace.
With the right cloud provider and proper safeguards, yes, your data is significantly more safe in the cloud (compared to a single server sitting in the coat closet of a law firm). Modern cloud and cybersecurity technologies gives small law firms the same level of cybersecurity previously only enjoyed by fortune-500 companies.
While we hope to be your legal technology partner forever, the LexWorkplace term is month-to-month, meaning you can cancel at any time. You can download your data to retrieve it, or ask us to copy your data to an encrypted hard drive and ship it to you (for which we charge a small fee).
Give us a call! Contact us any time, we’re happy to help you explore legal document management solutions.
Success Stories
“I love the functionality of LexWorkplace.”
I love LexWorkplace, particularly the ease of organizing all related emails and documents by matter. I also love that LexWorkplace is cloud-based and can be used from anywhere. And the automatic OCR is powerful and amazing.
ROBERT ROSEMAN
Robert D. Roseman, PC
“The organization is great.”
Easy to use and logical even for new hires. The organization of the system is great. ‘Uptime’ is aptly named since we have had no disruptions in over 2 years.
BRAD THIES
Thies & Lihn
“Small Firm, Big Help.”
LexWorkplace has been very easy to use and has a very small learning curve–that was big for us. The other products we looked at needed more training than we were willing to spend time on. The LexWorkplace interface is intuitive and easy-to-use.
KIM SHIPMAN
Osborn Law Group