Side-by-Side Document Management Comparison
Overview
SharePoint
LexWorkplace
Cloud Application
Is the application natively cloud-based?
SharePoint
LexWorkplace
Organization
How are files, folders and data organized?
SharePoint
Libraries / Folders Only
LexWorkplace
By Client / Matter
Technical Expertise Required
How much technical know-how will you need to have (or hire)?
SharePoint
Moderate to High
LexWorkplace
Low
Windows & Mac Support
Does the software work on both Windows and Mac OS?
SharePoint
Windows Only
LexWorkplace
Windows and Mac
Storage Included
How much storage is included by default, without having to pay for more?
SharePoint
1 Terabyte
LexWorkplace
1 Terabyte
Transparent Pricing
Does the company provide clear, publicly-available pricing?
SharePoint
LexWorkplace
Contract Term
What is the commitment? Are you stuck with the product if you don’t like it?
SharePoint
Month-to-Month
LexWorkplace
Month-to-Month
Migration & Support
Third-Party Consultant Required
Does implementation, training and support require you to hire a third-party reseller/consultant?
SharePoint
Yes
LexWorkplace
No
Migration Performed By
Who handles the conversion and migration of your firm’s data?
SharePoint
Third-Party Consultant
LexWorkplace
LexWorkplace Team
Features
Store & Manage Documents
Store, organize and manage documents within the software
SharePoint
LexWorkplace
Full-Text Document + Email Preview
Preview entire documents and email without opening entire document.
SharePoint
LexWorkplace
Email Management / Outlook Integration
Save emails to a matter from within Microsoft Outlook
SharePoint
LexWorkplace
Automatic / Integrated OCR
Built-in OCR for all documents stored in the software
SharePoint
LexWorkplace
Flexible, Full-Featured Search
Full-Text Search + Search by Client, Matter, Document Type, Status
SharePoint
LexWorkplace
External Sharing
Securely share documents with outside parties
SharePoint
Limited
LexWorkplace
Full-Featured
Document Version Management
Automatic Versioning, Review Prior Document Versions
SharePoint
LexWorkplace
Document Profiling & Tagging
Apply custom document types, statuses and tags
SharePoint
LexWorkplace
Document Check-Out / In
Check documents out to keep them locked from editing
SharePoint
LexWorkplace
Favorite & Recent Docs
Quick access to recent and favorite documents
SharePoint
LexWorkplace
One-Click Open, Edit & Save
Open documents and save back with one click (no manual re-upload required)
SharePoint
MS Office Docs Only
LexWorkplace
All Doc Types (Including PDF)
Security
User & Group Permissions
Define who can (and cannot) access certain matters and data
SharePoint
LexWorkplace
Data Encryption in Transit
Your data is encrypted in transit (on the Internet)
SharePoint
LexWorkplace
Data Encryption at Rest
Your data is encrypted at rest (on the server)
SharePoint
LexWorkplace
Native Two-Factor Authentication
TFA / MFA for additional data security (optional)
SharePoint
LexWorkplace
Built-in Geographic Redundancy
Data automatically backed up to multiple data centers / regions
SharePoint
Not Included / Requires Upgrade
LexWorkplace
Included
Options
Exchange Email Included
Hosted Exchange email service included / available
SharePoint
Optional
LexWorkplace
Optional
Additional IT Support
Extended / Unlimited IT Support for your law firm
SharePoint
LexWorkplace
Optional
Related:
Thinking about SharePoint? Here are the top reasons that SharePoint isn’t a good fit for law firms.
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“LexWorkplace is very fast, and documents are easily accessible. Working remotely is seamless.”
Nathan Cobb
Law Offices of Nathan Cobb
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The Law Office of Ron Canter