How AI Saves Law Firms Valuable Time

Published: May 16, 2025|In Legal Document Management, Artificial Intelligence|By Curran Walia

LX - How AI Saves Law Firms Valuable Time (secondary)AI sounds like the next fad, right?

Well, as it turns out, it’s so much more and continues to inch its way into our everyday lives. I understand why you may feel like resisting this newer technology, but given a fair chance, I’m sure you’ll find that AI is a worthwhile addition to your daily workflow.

Every minute spent sifting through endless documents or handling tedious administrative tasks is a minute taken away from meaningful legal work.

But what if you could regain that lost time—today? Keep reading to learn more!

This article will show you practical, realistic ways law firms are using AI to reclaim valuable hours and shift focus back to practicing law.

In This Article

Introduction to Saving Time with AI

Time is perhaps the most precious—and scarce—resource in any law firm.

Attorneys, paralegals, and administrative staff routinely lose countless hours on repetitive, manual processes like document review, information retrieval, and basic client communications.

The emergence of Artificial Intelligence (AI) offers a clear and immediate solution to these common challenges. Far from being futuristic hype, AI tools such as LexWorkplace Document AI, Clio Duo, and ChatGPT already provide accessible, proven capabilities that help law firms streamline routine tasks, drastically reduce wasted time, and ultimately enhance the productivity and effectiveness of their practice.

In this article, we’ll dive into specific, practical ways these AI solutions streamline law firm operations, highlighting tangible benefits, real-world examples, and clear guidance to help your firm confidently embrace the efficiencies AI can deliver.

LexWorkplace's Document AI for Document Management

For busy law firms, document management often feels like a never-ending task.

Hours spent digging through files or manually summarizing lengthy contracts could be better utilized serving clients and building cases. LexWorkplace Document AI directly addresses these pain points by making document management tasks faster and simpler.

Here’s how:

Interactive Document Conversations

Ever wish you could just ask a document a question instead of searching page after page for answers? With LexWorkplace’s AI, you can.

Simply type your question—like "When did the plaintiff first notice the product issue?" or "What cases are cited in this document?"—and get clear, precise answers instantly.

Contextual Query Suggestions

If you’re unsure exactly what to ask, LexWorkplace has you covered.

When you open a document, its AI automatically suggests relevant queries tailored to the document’s content, making it even easier to find critical information quickly.

Automatic Document Summarization

Gone are the days of spending valuable hours dissecting lengthy legal documents.

LexWorkplace Document AI swiftly generates accurate summaries and bullet points highlighting key points, enabling your team to grasp essential details within seconds.

Save AI Conversations as Matter Notes

When you uncover valuable insights through AI-driven conversations, you won’t have to worry about losing them.

LexWorkplace seamlessly allows these interactions to be saved directly as Matter Notes, ensuring important details remain easily accessible and organized within your client files.

Integrated AI Navigation Panel

To simplify the experience even further, LexWorkplace’s AI functionalities are accessible from a dedicated navigation panel.

This integration means powerful AI tools are always within easy reach, smoothly fitting into your existing workflow rather than disrupting it.

LexWorkplace Document AI transforms previously cumbersome document-related tasks into swift, intuitive actions, significantly reducing time spent and increasing your law firm’s efficiency.

LexWorkplace Free Trial

LX - Free Trial

The free trial is finally here!

This highly-anticipated opportunity has now been fully implemented for users to learn the value of LexWorkplace.

Use this trial to:

  • Upload Files
  • Create Matters
  • Organize Documents
  • Integrate Emails
  • Share and Collaborate

Ready to Try the Last DMS You’ll Ever Want?

Clio Duo for Practice Management

Clio Duo is designed specifically to eliminate common productivity hurdles at law firms, helping attorneys and their teams effortlessly stay organized, informed, and responsive.

Leveraging powerful AI, Clio Duo seamlessly integrates into your existing workflows to help you manage cases, streamline communication, and handle routine tasks with ease.

Here’s how it saves valuable time:

Instant Answers from Firm Data

Forget sifting through endless records or complicated spreadsheets.

Clio Duo lets you find exactly what you need by simply asking a natural-language question. Need quick details about a client's matter or case deadlines? Just ask—and immediately get clear, concise answers.

Delegating Routine Administrative Tasks

Context switching between tasks eats into your productivity.

With Clio Duo, routine activities like creating tasks, time entries, and calendar events can be instantly delegated to AI, freeing your team to remain focused on more strategic, higher-value work.

Extracting Precise, Cited Information from Documents

Digging through long, complicated documents can slow down important decisions.

Clio Duo expertly identifies and extracts precise details—complete with citations—transforming lengthy documents into actionable insights without tedious manual searches.

Automatic Generation of Client Communications

Professional, prompt client communication is essential but can be time-consuming.

Clio Duo eliminates delays by quickly drafting professional text messages and email replies, enabling your firm to respond swiftly and consistently to client inquiries.

By directly tackling administrative headaches, repetitive data handling, and communication bottlenecks, Clio Duo empowers your firm to focus less on busywork and more on strategic, client-centered activities.

ChatGPT for General Law Firm Tasks

While LexWorkplace and Clio Duo cover document management and firm operations, ChatGPT offers a different kind of value: on-demand support for creative, exploratory, and content-driven tasks that don’t fall neatly into your legal software’s wheelhouse.

It’s a flexible tool that can help your team save time in ways that extend beyond internal systems.

Here’s how firms are putting it to work:

Drafting Non-Routine Legal Documents

Need to draft a unique engagement letter, a policy memo, or a cease-and-desist that doesn't fit your usual templates?

ChatGPT can generate a strong first draft in seconds. It’s not a replacement for legal review—but it gives you a fast, editable starting point.

Simplifying Legal Concepts for Clients

Translating dense legal language into something a client can actually understand is a time sink.

ChatGPT can help by rewriting complex clauses or legal explanations in plain English, letting you spend less time rephrasing and more time advising.

Initial Legal Research and Concept Exploration

While it's not a replacement for Westlaw or Lexis, ChatGPT is useful for getting up to speed quickly on unfamiliar legal concepts.

Use it to summarize general legal topics, outline potential arguments, or generate a quick list of considerations on a given issue.

Creating Marketing and Website Content

Whether you’re drafting bios, brainstorming blog post ideas, or polishing a practice area page, ChatGPT helps law firms keep their content pipeline flowing.

It’s particularly useful for small firms without dedicated marketing staff who still need to maintain a strong online presence.

ChatGPT isn’t built exclusively for legal use, but its versatility makes it a powerful time-saver when used thoughtfully.

It’s ideal for offloading creative or exploratory tasks—so you can reserve your attention for more technical, billable work.

Bring AI to Your Legal Documents

LexWorkplace Includes:

  • Interactive Document Conversations: Engage in a ChatGPT-like dialogue with LexWorkplace AI to discuss document contents and related subjects.
  • Contextual Query Suggestions: Receive automatic, context-specific question prompts about any document, helping you delve deeper into its details.
  • Seamless Integration and Saving: Click the AI icon to start discussions and easily save conversations as Matter Notes within LexWorkplace.

Making AI Work for Your Law Firm

Artificial Intelligence isn’t just a buzzword—it’s a practical solution to the everyday inefficiencies that slow law firms down.

Whether it’s answering questions about a case file, summarizing dense legal documents, or generating a client-ready email in seconds, AI is helping firms work smarter, not harder.

  • LexWorkplace Document AI transforms how legal professionals interact with their documents.
  • Clio Duo lightens the administrative load so your team can stay focused on client matters.
  • ChatGPT steps in where your legal software leaves off, helping with content creation, research prep, and communication.

The real value isn’t just in what each tool can do—it’s in how these tools free up your most valuable resource: time.

Time to serve your clients better. Time to focus on strategy instead of logistics. Time to grow your firm instead of getting bogged down by busywork.

If your firm is ready to cut through the noise and get serious about efficiency, AI isn’t just worth considering—it’s worth implementing. Below, we’ll address common questions to help you move forward with clarity and confidence.

Frequently Asked Questions

Yes. Tools like LexWorkplace Document AI and Clio Duo can summarize documents, extract key details, and answer specific questions about a document’s content, cutting review time significantly.

AI tools are highly useful for initial drafts, summaries, and data extraction, but all outputs should still be reviewed by a legal professional. They’re assistants, not replacements.

Yes. Each tool serves a different purpose and they don’t overlap much. LexWorkplace focuses on document management, Clio Duo on firm operations, and ChatGPT on creative and research support.

No. LexWorkplace is built for law firms with strict data security and confidentiality in mind. Your documents and AI interactions stay securely within your system.

Yes. You can ask Clio Duo to create time entries, tasks, or calendar events on your behalf, saving time and minimizing the need for manual entry.

ChatGPT can summarize broad legal concepts and help brainstorm ideas, but it’s not a substitute for formal legal research or legal advice. It’s a starting point, not a final authority.

Minimal training is required. LexWorkplace and Clio Duo are built with ease-of-use in mind, and ChatGPT is intuitive for most users familiar with typing and editing.

Absolutely. These tools are especially helpful for small teams who need to get more done without hiring additional staff. AI helps you work more efficiently without increasing overhead.

Yes. Both Clio Duo and ChatGPT can generate professional messages and replies quickly, ensuring timely and clear communication with your clients.

Start by identifying where your firm loses the most time—document review, admin tasks, or content creation—and introduce the tool that best addresses that specific bottleneck.