Using an on-premise file server or Network Attached Storage is an antiquated way to store and manage files, and is fraught with problems, rigidity and risk.
1. Lack of Security
Think your data is more secure just because it’s in your building? An on-premise server that lives in a coat closet or copy room is worlds less secure than an enterprise-grade cloud infrastructure that has 24×7 monitoring, data encryption, two-factor authentication intrusion prevention systems.
2. Lack of Mobility
With an on-premise file server, nobody in your firm will have access to your documents and data except for clunky remote PC software and VPN connections. Remotely accessing documents is frustrating at best, impossible at worst.
3. Need to Buy & Maintain Hardware
Buying your on-premise server was only the beginning of its cost. You’ll need to retain expensive IT consultants to maintain it, upgrade it, repair it when it breaks, buy backup systems, and pay for offsite backups.
4. Server Crashes & Data Loss
Even with robust IT maintenance and offsite backups, your data is subject to server crashes, outages and even permanent data loss. What’s more, file servers are particularly vulnerable to ransomware attacks.
5. Lack of Organization
File servers (EG: “the S: drive”) means a complete lack of structure and organization. Without a structure of clients and matters, you’re left with a wild-west of folders scattered across your file server (and frustrationwhen everyone doesn’t follow the same organization conventions).
6. Lack of Search
Have you ever tried to find a document buried somewhere on your file server or in your S: drive? Windows is great, but it’s terrible at searching documents and email, especially when what you’re looking for is buried deep within a document that’s lost within gigabytes (or terabytes) of data.
I love LexWorkplace, particularly the ease of organizing all related emails and documents by matter. I also love that LexWorkplaceis cloud-based and can be used from anywhere. And the automatic OCR is powerful and amazing.
ROBERT ROSEMAN Robert D. Roseman, PC
“The organization is great.”
Easy to use and logical even for new hires. The organization of the system is great. ‘Uptime’ is aptly named since we have had no disruptions in over 2 years.
BRAD THIES Thies & Lihn
“Small Firm, Big Help.”
LexWorkplace has been very easy to use and has a very small learning curve–that was big for us. The other products we looked at needed more training than we were willing to spend time on. The LexWorkplace interface is intuitive and easy-to-use.