The Problem With Legacy Document Management Software
Using a Dinosaur DMS? Legacy Document Management software is expensive, lacks mobility and requires on-premise servers (and IT headaches).
Many long-standing Document Management Systems simply haven’t kept up with the times.
1. Servers & IT Maintenance Required
Many legacy Document Management Systems require powerful (and therefor expensive) on-premise servers. This translates to high cost-of-entry, ongoing IT maintenance costs (and headaches) and being in the business of owning servers.
2. Unnecessarily Expensive
Investing in technology is important for law firms, but legacy document management systems are unnecessarily costly. The software itself is expensive, the servers required to run it are costly and you’ll almost certainly have to hire an outside consultant to implement and customize the software. For most law firms: It’s simply not worth it.
3. Limited Mobility
Being premise/server-based, legacy Document Management applications offer little in the way of mobility. You’ll be forced to implement VPN’s, LogMeIn or other, similarly clunky work-arounds to remotely access your matter documents.
Responding to pressure from competitors and clients, many legacy document management companies offer a “cloud” option… that really isn’t. They’ll host the same old, clunky software in a remote server, charge you a monthly fee and call it “cloud.” Don’t be fooled, your software will require maintenance, updates, won’t run in a browser and will likely suffer software compatibility issues.
5. Confusing, Cluttered Interface
Most legacy Document Management applications have a dated, cluttered look. They’re confusing, unintuitive, and difficult to use and navigate; this leads to frustrated users and failed adoption.
6. Security Risks
With on-premise Document Management software, your data is only secure as the infrastructure it lives on. Most small and midsized law firms simply don’t have the resources to implement 24×7 security monitoring, threat prevention and cybersecurity remediation necessary to keep their data secure.
I love LexWorkplace, particularly the ease of organizing all related emails and documents by matter. I also love that LexWorkplaceis cloud-based and can be used from anywhere. And the automatic OCR is powerful and amazing.
ROBERT ROSEMAN Robert D. Roseman, PC
“The organization is great.”
Easy to use and logical even for new hires. The organization of the system is great. ‘Uptime’ is aptly named since we have had no disruptions in over 2 years.
BRAD THIES Thies & Lihn
“Small Firm, Big Help.”
LexWorkplace has been very easy to use and has a very small learning curve–that was big for us. The other products we looked at needed more training than we were willing to spend time on. The LexWorkplace interface is intuitive and easy-to-use.